Your privacy and the protection of your personal data are extremely important to us. We take great care to protect the privacy of users and visitors of our website and landing pages.

This website, https://maintax.org/privacy-policy/ (the “Site” or “Website”) is by The Malta Institute of Taxation (the “Institute”, “MIT”, “we”, “us” or “our”). This Cookies & Privacy Policy (“Policy”) is part of our website terms of use which set outs the rules for using our Website.

Those terms of use (the “Website Terms”) are set out in full in the Legal Notice and, by continuing to use or access our Site, you shall be deemed to have accepted and agreed to be bound by them. Both documents, that is this Policy and our Website Terms, should be read in conjunction with one another.

This Policy set outs how we, MIT, collect and use your personal when viewing or using our Site (regardless of where you visit or use it from). It also explains what “cookies” we use and how we do so.

Please check the following links for information on how we process personal data specifically about our:

Members

Students, lecturers, examiners, subscribers, event attendees and registrants

We do occasionally update this Policy, so please do return and review this Policy from time to time.

The Malta Institute of Taxation is the controller of, and is responsible for, your personal data. If you have any questions about this Policy, including any requests to exercise your legal rights as a data subject, please contact us using the details set out below.

Contact details

 Full name of legal entity: Malta Institute of Taxation

Email address: mit@maintax.org

Postal address: Level 2, Quantum House, 75, Abate Rigord Street, Ta’ Xbiex, Malta.

Kindly use the words ‘Data Protection Matter’ in the subject line.

Third-party links

 This Policy is limited to this website.

Our Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling such connections may allow third parties to collect or share data about you.

Those websites should have their own privacy policies, which we encourage you to check and read.

We have no control whatsoever over such websites and if you use a link to leave the Site and access a third-party website you accept and agree that we cannot be responsible for the protection and privacy of any information you give or make available or that is otherwise collected by such third-party website.

Minors

Our Site is not intended for minors, and we do not knowingly collect information relating to minors. If you are a parent or guardian and you are aware that that your child (being a minor) has provided us with personal information, please contact us.

If we become aware that we have collected personal information about a minor without verification of parental consent, we take steps to remove that information from our servers.

In running and operating this Site, we may collect and process certain data and information relating to you and your use of the Site. This data and information are detailed below:

1. Details of visits to our Site and the pages and resources that are accessed, including, but not limited to, traffic data, location data and other communication data that may assist us in understanding how visitors use this Site. We do not collect personal information from visitors to the website.
2. Information that visitors provide to us as a result of filling in forms on our Site, such as when a visitor registers for information, or sends us an email.
3. Information provided to us when our visitors communicate with us electronically for any reason.

Depending on your preferences and/or choices we might collect information from cookies and similar technologies. It might collect certain information about you, for example, IP address or online activity, some of which will constitute your personal data.

You can find more information about our use of cookies in the later sections of this Policy.

You also have the option on certain pages within the Site and on our landing pages to submit additional personal information to MIT, so that we might send you further information. This could include your name, company name, e-mail address, your feedback and/or queries. We will use this information to respond to your email and provide you with your requested information. We may further keep a record of this correspondence, including to help us with responding to your further queries.

We may ask you for information when you report a problem with our website or landing pages.

The information we collect is mainly for our own use in developing our Site and based on our business legitimate interests (which we generally rely on as our ground for processing).

In addition, we may use the information for the following purposes:

1. To provide you with information relating to our Site or the products, services or information you request from us. If you request specific types of marketing communications from us, we will use your data to deliver this to you.  Depending on your indicated wishes, this could include research, newsletters, events, webinar invitations, information about new products and promotions.
2. To provide you with information on other products that we feel may be of interest to you.
3. To meet our contractual obligations to you.
4. To improve the content and function of the Site.  For this reason, we may monitor traffic patterns and site usage to help us improve the Site’s design and layout and to tailor our website content.
5. To notify you about any changes to our Site, including improvements, and service or product changes that may affect our Site.

If you are an existing Member, we may also seek to contact you with regards to your account.

We may disclose your personal information to third parties:

1. Where we sell any or all of our business and/or our assets to a third party.
2. Where we are legally required to disclose your information.
3. To assist fraud reduction and minimise credit risks.

In certain cases, we may need disclose your data if we are under a duty to disclose or share your personal data to comply with any legal obligation, judgment or order from any court, tribunal or authority or in order to enforce or apply our Website Terms or other agreements, or to protect our rights or property or those of our others. This includes exchanging information with regulatory bodies in Malta or if applicable, overseas, public bodies including the Police and other organisations and may undertake credit or fraud searches with relevant agencies for the purposes of fraud detection and prevention.

It may also sometimes be necessary to transfer your data outside of the EEA for these purposes. Should this be necessary, it will be done in accordance with the applicable regulations and with suitable safeguards in place, such as standard contractual clauses adopted by the European Commission.

We are committed to protecting the confidentiality and security of the data we collect about you us and have put in place, including on the Website, appropriate technical and organisational security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your data.

You should also be aware that communications over the internet, such as e-mails, are not secure unless they have been encrypted. Websites and social media links may contain links to third party websites. These other websites will be subject to their own privacy policies which may differ from this Policy. You should carefully read the privacy policies of these websites before submitting any personal information.

In certain circumstances, you have rights under data protection laws in relation to your personal data.

• Request access to your personal data.

• Request correction (rectification) of your personal data.

• Request erasure of your personal data.

• Object to processing of your personal data.

• Request restriction of processing your personal data.

• Request transfer of your personal data.

• Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us at mit@maintax.org. 

• Access: You have the right to obtain confirmation that your data is being processed and request access to your information, g., by receiving a copy of it.

• Rectification: You have the right to have your data corrected if it is inaccurate or incomplete

• Erasure: You have the right to request the deletion or removal of your data in certain circumstances. Please note that there may be circumstances where it is not possible to fulfil the request for your information to be deleted, gif there is a legal reason to retain it.

• Object: You have the right to object to processing of your personal data where we are relying on a legitimate interest or those of a third party, and you want to object to that processing as you feel that it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes.
• Restrict: You have the right to request we restrict the processing of your data in certain circumstances.  Again, there may be cases where we are legally entitled to refuse such a request.

• Data Portability: You have the right to request the transfer of your personal data to you or to a third party. We will provide that personal data in a structured, commonly used, machine-readable format. This right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdrawal: You may withdraw your consent at any time where we are relying on consent to process your personal data. Once we have been made aware that you have withdrawn your consent, we will no longer process your personal data for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

Kindly note that none of these data subject rights are absolute and must generally be weighed against our own legal obligations and legitimate interests. If a decision is taken to override your data subject request, you will be informed of this by our data protection team along with the reasons for our decision.

We have implemented and activated cookies on our Site to help distinguish you from other users. These cookies allow us to analyse trends and administer our Site, to help provide you with a good experience when browsing through our website pages and to also improve them at the same time.

A cookie is a “small file” of letters and numbers that we store on your browser or the hard drive of your computer or on your mobile device, if you agree to let us do so. They would generally contain or include information about your device, browser, area code, zip code, and IP address. A cookie enables our Site to remember users that have already visited. Without a cookie, every time you open a new web page, the server where that page is stored will treat you like a completely new visitor.

We may share cookies with third parties to better understand how you use our websites and the type of devices you use to personalize content and deliver relevant advertisements of interest to you.

Your consent

Strictly necessary cookies do not require your consent. These are cookies that are required for the operation of our Site, and include cookies that enable you to log into its secure areas (e.g., members).

For performance, functionality, targeting and social media cookies, we request your consent before placing them on your device. You can give your consent by continuing to use our Site, or by clicking on the appropriate button on the banner displayed to you, or by going to the Cookie Preference Centre. If you do not wish to give consent or wish to withdraw your consent to any performance, functionality, targeting or social media cookies at any time, you will need to delete, and block or disable cookies via your browser settings; see below for more information on how to do this.

Please note that disabling these cookies will affect the functionality of the website and may prevent you from being able to fully access or use some of the Site’s features (e.g., limited functionality).

Managing cookies and your choices 

You do not have to accept cookies to use our Site.

Changing your cookie settings

You can change your cookie preferences (including to block them) by activating the setting on your browser that allows you to refuse the setting of all or some cookies. Typically, such information can be found under the browser’s “Help”, “Preferences” or “Options” menus. 

You can also change your cookie settings by going to the Cookie Preference Centre by clicking on the Cookie button at the bottom of this policy.

Can you withdraw your consent? 

If you wish to withdraw your consent at any time, you will need to delete your cookies using your internet browser settings or click on the Cookie button at the bottom of this policy and change your settings.

To learn more about cookies and how to manage or delete them, visit www.allaboutcookies.com and the help section of your browser.

This Policy may be updated from time to time.

In the case of an issue, you have the right to lodge a complaint at any time to a competent supervisory authority on data protection matters, such as in particular the supervisory authority in the place of your habitual residence or your place of work.  As to Malta, this would be the Office of the Information and Data Protection Commissioner (the “IDPC”): https://idpc.org.mt/en/Pages/Home.aspx)

We would, however, appreciate the opportunity to deal with your concerns before you approach the supervisory authority, so please contact us in the first instance.

If you have any questions regarding this Notice, or if you would like to send us your comments, please contact us using the Contact Details indicated in this Notice.

This policy was first created on 28 May 2019

It was last updated on 12 January 2023

The policy owner is Malta Institute of Taxation